Exhibitor passes

Applicants may request extra exhibitor passes and/or chairs at an additional cost in the application form, or by request via email to booth@tokyoalleyperth.com for a limited time after applications close. Those who are without an exhibitor pass are not permitted inside the venue during non-event hours.

Tokyo Alley and venue management reserves the right to remove a person/s behind a table if there is reasonable concern towards capacity limitations, even if the person/s are holding an exhibitor pass.

Personal Information

Tokyo Alley may collect your personal information (identification, contact information, documentation etc.) You agree that this information is voluntarily submitted to Tokyo Alley through websites and application forms. If you are submitting the personal information of others, it is your responsibility to make the “other individual” aware of this policy.

You understand that you are not expected nor required by Tokyo Alley to provide personal information. Do not submit your personal information if you do not want to provide it. By not providing personal information, you understand that it may not be possible to submit a successful application.

Any information collected by Tokyo Alley is protected under National Privacy Principles under the Privacy Act 1988.

Application process

Applications will be processed through a juried system to ensure eligible applicants meet a certain criteria.

Accepted applicants must pay for their invoice in full, and have provided public liability insurance in order to confirm the reservation of their table space.

Applicants who are not accepted in the initial results due to capacity limits will be waitlisted, and may be contacted when a table space becomes available. Tokyo Alley will not chase up applicants with incorrect information input.

Prohibited content

Tokyo Alley is committed to a No Bootleg, and No Generative AI Imagery initiative. Tokyo Alley events prohibits the following content which may include, but is not limited to;

• Stolen images/designs.
• Traced images/designs.
• Heavily referenced images/designs (that aims to emulate, or lacks reasonable transformation from the reference material).
• AI generated or assisted images/designs.
• Bootleg/dropshipped items.
• Commercial retail items (that lacks modification/artistic deviation).

• 3D printed/cutting tool assisted designs that are not your own sculpt/original model (or lack reasonable transformation, regardless of the commercial rights of the original file).

Exhibitors that heavily feature this content will not be considered. Exhibitors who are found to feature this content at Tokyo Alley events (sold, distributed, or displayed) may face the respective consequences (see: Consequences).

Prohibited themes

In the interest of community concern and safety, prohibited themes may include, but are not limited to;

• Discriminative ideology
• Substance abuse
• Abuse
• Self-harm
• Inappropriate liaisons
• Non-consent

Exhibitors that heavily feature this content will not be considered. Exhibitors who are found to feature these themes at Tokyo Alley events (sold, distributed, or displayed) may face the respective consequences (see: Consequences).

Mature content

Tokyo Alley does allow for the distribution of ‘mature’ artwork, under the conditions that this content is not displayed or advertised at Tokyo Alley events. Mature artwork must be kept under the table and appropriately censored. Artwork must be distributed in an opaque sleeve or packaging.

Exhibitors must require customers to show a valid form of ID to verify their age (18 years or older) to view or receive this content. Valid forms of ID include a driver’s licence or passport. Student cards or club memberships are not an acceptable form of ID.

Tokyo Alley is not responsible for the distribution of mature artwork to minors, unsolicited or otherwise.

“Mature” content and themes may include, but are not limited to;

• Salacious or lewd material
• Explicit nudity
• Intentional fetish material (regardless of explicit presentation or not)
• Extreme violence
• Extreme gore

Please note the clause on prohibited themes still applies to this section.

Risk

Exhibitor understand that the display, distribution, or selling of artwork may provoke public reactions outside of Tokyo Alley’s control. The Exhibitor does so at their own risk, wherein Tokyo Alley is not liable for the reactions of others.

Reselling

The reselling of personal, second-hand official merchandise (figurines, charms, etc.) is permitted on community tables as long as it does not exceed 5% of the display, and it is not sold at original retail price.

Resold merchandise must be legitimate/officially licensed, meaning that it is not bootleg and/or fan made.

Reselling of wholesale stock is not allowed. If you are interested in selling wholesale, please apply for a vendor booth.

Responsibilities and expectations

All exhibitors agree to Tokyo Alley’s over-arching event Terms & Conditions, and Code of Conduct. Exhibitors are responsible for their respective space and surrounding area. Upon pack-down, all exhibitors must properly dispose or collect all non-venue materials in their area.

Tokyo Alley is not responsible for the expectations or results of business performance.

Set-up

Exhibitors are responsible for coordinating and providing their own set-up, display, and merchandise. The set-up must not disrupt other exhibitors or attendees, physically, auditorily, or by any other means regarding sensory concerns. The set-up must not extend beyond your assigned space.

Food

Consumption of food is allowed behind the table. Tokyo Alley is not responsible for any harm caused by food, food contact, or food consumption.

Property damage

Tokyo Alley, as an organisation, is not responsible for damage of exhibitor property. Exhibitors which cause any damage to venue or hire property, within their respective area will be held responsible, in regards to potential remuneration or fees.

Cancellation

Placements for exhibitors may be cancelled at any time by either party. Tokyo Alley reserves the right to exercise discretion over all refund requests. No refunds will be granted if the applicant cancels within 1 month of the event.

Consequences

Tokyo Alley has a responsibility to investigate all reports concerning exhibitors. Tokyo Alley and venue management reserves the right to question or revoke a table space, or have merchandise taken down if an exhibitor is found to be in non-compliance with the terms and conditions and/or code of conduct, or for any other reason at the discretion of staff.